Machine Records & Service Reminders

We keep the maintenance file on your machines so you do not have to. Send the model and the hour-meter reading by WhatsApp or e-mail — no login needed — and we message you before the first service interval is due. The portal below is where your equipment list, quotes and orders live; access opens the same working day.

Apply and we open your account the same working day: we set up your equipment list and load your quotes and orders.

What do you get after approval?

🔍

Fast Parts Lookup

Send a machine model or OEM part number — we match it against OEM-supplier and quality aftermarket parts. Serial number / VIN is used for your equipment records.

🛠️

First Service Reminder

Send the machine model and the hour-meter reading. We message you before the first service interval is due — filters, seals, oils. No login required.

📸

Pre-shipment Inspection

Parts are inspected and photographed before dispatch, with installation notes where needed — you approve before we ship.

📊

Free Inventory Management

Record stock by OEM number, set minimum levels and see what to reorder — for repair shops, rental companies and contractors, no ERP needed.

The portal keeps your machine list, quotes and orders. First service reminders are handled by our team by WhatsApp or e-mail — an hour-meter reading is enough, you do not need the portal for that.

How it works

1

Apply for a free account

Fill in the form below. Your application is reviewed manually by our team, and we send your login details by e-mail or WhatsApp — there is no automatic system e-mail.

2

Add your equipment

Send us your machine list (model, serial number, hour-meter reading) and we set it up for you. Self-service editing of machines and hour-meter readings will be added in a later release.

3

Get reminders & reorder

While working hours are being recorded we start with the first service interval. As records build up, reminders cover the following intervals, and you can turn a reminder into a quote inside the portal.

The SCM system is built in-house by Smile Machinery — the same system our sales and logistics teams use. The portal is linked to our back office, so your equipment records, quotes and orders stay in sync. Accounts are opened the same working day.

Apply for a Free Account

Fill in the form — creation is free, no obligation.

Ask on WhatsApp Ask on Telegram
Please note: first service reminders are sent by our team once we have the machine model and an hour-meter reading — they do not depend on the portal. Later service intervals are added as your hour-meter records build up, and we state plainly which reading a reminder is based on. Account applications are reviewed manually — we do not send automatic system e-mails. Self-service editing of equipment and hour-meter readings is planned for a later release; for now we set up your equipment list for you.